Section Nine - Critical Provisions for Cancellation, Rescheduling, and Breach of Agreement

Welcome to Section Nine, one of the most pivotal parts of your contract. This section addresses cancellation, rescheduling, and breach of agreement. It’s essential for preventing disputes from escalating into litigation and ensuring that your business is protected. Let's dive in and explore each subsection to understand how to effectively manage these crucial aspects of your contract.

Question: Will the client be able to reschedule the services provided?

Will the Client be able to reschedule the Services the Vendor is offering for a new start date, or new event date? If so, select "yes" This provision is in place to provide the Parties with flexibility to preserve the contractual relationship in the event a wrinkle arises.


For example, if the Client needs postpone a graphic designer's services, can the Client reschedule the services to begin next month, rather than now?

If the Client has to reschedule their wedding date, can they reschedule the Vendor's services as well?

If you selected “Yes” above, you will now see the following questions:

Question: (number) days of notice are required.

How many days before this Agreement is rescheduled must the Client provide notice? For example, if a Client asks to reschedule their wedding date, you will need advanced notice. "30 days" is a common answer.


There might be some times where you all are not able to actually reschedule in accordance with the number of days you set out here. We have two other provisions in this contract that cover that scenario that you don't even see through the foundry, but they are your force majeure and your waiver provision.

Question: Is the Client paying the Vendor money for this Agreement?

If "Yes" is selected:

A determination of how previously-paid payments and future payments will be required. This provision states that if either party terminates the agreement, the Vendor will not have to repay fees paid up to the termination date. This provision also states that the termination will be effective upon the Parties signing a termination agreement (if the Parties decide to negotiate refunds, it may be done so in the termination agreement). 


This is recommended to include.


If "No" is selected:

This provision states that the Parties may terminate the Agreement upon the successful signing of a termination agreement.


This is recommended to include.

Cancellation Provisions

Question: Is the Client permitted to cancel in addition to terminating the event? (Recommended addition if this Agreement is for a wedding or other event).

This requires the Client to provide the Vendor with written notice of the cancellation, and then sign a termination agreement to conclusively cancel the agreement.


This provision also sets forth milestones, outlining what amount of outstanding money is due at the time of cancellation, and what amount will still be due. For example, if the cancellation notice is received within a specified time prior to the conclusion of these Services, a specific percentage will be due. This clarifies one of the most common gray areas that leads to contract disputes.


This is recommended to include.


If you selected “Yes” above, you will now see the following 5 questions:

Question: How many days' notice is required?

How many days before the event is cancelled must the Client provide notice? For example, if a Client asks to cancel their wedding date, you will need advanced notice. "30 days" is a common answer.

Question: What percentage of the remaining payments will the Client owe?

This is one of the most nuanced areas of negotiation in the event of cancellations. This requires that you determine payment milestones in advance of a cancellation occuring (which will be REQUIRED if you ever have to negotiate a cancellation). It is so important to determine this before a cancellation or dispute occurs!

Question: ...if cancelled with ____ days/weeks/months of event/end date of contract.

For example, pretend you have broken up your agreement timeline into thirds, and your payment schedule into thirds. Let's say you're signing the contract for a wedding 9 months from now. From months 1-3, you want to retain the initial 30% payment. For months 4-6, you want to retain the 2nd 30% payment, etc. Fill this section out for the first milestone.

Question: What percentage of the remaining payments will the Client owe?

How many days before the event is cancelled must the Client provide notice? For example, if a Client asks to cancel their wedding date, you will need advanced notice. "30 days" is a common answer.

Question: ...if cancelled with ____ days/weeks/months of event/end date of contract.

For example, if you have broken up your agreement timeline into thirds, and your payment schedule into thirds. Let's say you're signing the contract for a wedding 9 months from now. If a cancellation occurs between month 6-9, how much of the final payment would the Client still owe?

Breach of AgreemenT

Question: Do you want to include a breach of Agreement section?

This provision allows you to outline how a breach of the contract can be resolved without resorting to termination. For example, if one party to the Agreement inadvertently breaches the Agreement, this provision allows that party to correct their error, upon request and within a certain time frame. This is a recommended to include. 

If you selected “Yes” above, you will now see the following 2 questions:

Question: How many days' notice is required?

Ten days is a common answer.

Question: How many days are required to cure the breach?

In other words, how many days will the breaching party have to fix the alleged breach? A common answer is ten days.

Question: Do you want to include a provision for incapacitation?

"incapacitation" under this Agreement is defined as illness, surgery, pregnancy etc; something that could prevent the Vendor from being able to perform the services. In such an event, the Parties agree that the Vendor could find a replacement Vendor to fill the incapacitated Vendor's spot. This provision helps both Parties plan for the unexpected.

This is recommended for in-person, or event-based contracts. 

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