• Who is entering into the agreement and the purpose of the agreement

• On what day and at which place the photography session will occur, as well as the length of the session

• Details on the consultation prior to the event, the package selected by the client and the price

• Methods of payment accepted

• Payment policies (initial payment, retainer/deposit, final payment, refunds, etc.)

• Product pricing details

• What happens in the situation of a late payment

• How many photos the client will receive and how long a period of time after the session

• The photographer retains creative license rights to perform the services with their specialized skill and talent

• Client agrees to provide a list of the photos they wish to be shot

• What happens if a requested shot is not able to be taken

• What happens in the situation that the venue or officiant has rules or guidelines that impact your ability to perform your photography services

• Ability for the photographer to have an assistant present

• What happens and what reimbursement is required if shots are lost

• How photos will be stored

• How long after the event the client will receive their photos, as well as policies around ordering prints and length of time the gallery will be available online

• Option to the photographer to choose the photo developing lab of their preference

• What happens if there is a delay with the photo lab

• Duties of the client, including requirement for the client to provide event information (eg. location, time, itinerary, list of photos/groupings to be shot, etc.) prior to the event

• Requirement for the client to provide a meal to the photographer (and any assistants)

• Agreement on exclusivity, that the client will not hire any other service provider to provide the same service

• Policies around travel and overnight stays and the fees associated

• Policies around undelivered work

• Who owns the copyright and intellectual property rights after the session is complete

• Model release, to allow the photographer the ability to share the images with the clients in them for advertising purposes

• Option for the client to purchase the copyright rights for an additional fee

• Requirement for a safe working environment and what happens in the situation of a threat of injury, harm or damage to you, your team members or your equipment

• Requirements and policies around the clients use of the photos and what credit must be given to the photographer

• How cancellations and rescheduling would be handled

• What happens in the case of a weather delay

• What happens if the photographer is incapacitated and cannot perform the services

• Standard legal clauses including: representations and warranties, limitation of liability, merger, waiver, force majeure, notice, compliance with law, amendments, assumption of risk, indemnification and dispute resolution

This is template was written with wedding and/or event photographers specifically in mind.

This is the contract between you and your client which clearly spells out what is expected of both parties, and important details and policies that go along with the relationship.

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