The Wedding Planning Template
The Wedding Planning Template
How many moving parts does a wedding planner have to keep track of during an event? A contract is the absolute best way that you can protect your business and your relationship with your client in those high-stress situations. After all, you’re in charge of planning and executing their big day, and the last thing you want to do is allow emotions and miscommunication to cloud expectations.
What happens when budgets change? What happens if you have a nightmare client and need to terminate the agreement? What happens if the couple calls off the wedding? What happens when bad weather impedes your setup for the day? What happens if there’s food poisoning or the decor falls down? Who is responsible to clean up at the end of the night? What if gifts go missing? What if a vendor you recommended doesn’t show up? What if a fight breaks out between guests?
This template is designed to cover as many scenarios as possible, including: day of coordination/event management services, styling/design, full planning, coordination and design.
*Please note: this contract overlaps greatly with our Travel Planning Agreement and Day of Coordination Agreement. Please reach out to us at firstname.lastname@example.org before you purchase more than one of these contracts!
For the convenience of my clients, I started drafting my contracts in a slightly different way than most: I break it into halves. Generally speaking, the first “half” contains the business terms: meaning you can go to town customizing this portion of the contract yourself.
The “second half”? That’s where the “legal terms” are housed- so you know clearly what must stay in.
Other than that, here is what you can generally expect in one of the templates:
intro paragraphs, so we know who the parties are, the effective date, and the purpose of the agreement
ALL of your payment and price terms (including payment schedules, timelines, refund policies deliverables, shipping and more)
a complete list of your services (when I say complete, I mean truly complete)
pesky provisions you may need but aren’t sure how to word, like confidentiality, exclusivity, creative license, and more
intellectual property terms, such as who owns what’s created (plus options for scenarios arising in the future)
paragraphs that may be awkward to talk about, such as cancellations, reschedules, no-shows, etc
all of those “legal” paragraphs that only experience in a courtroom can teach you to look for, like remedies, warranties, limitation of liability, employment status of the parties, force majeure, and more than 10 others
Contracts typically take between 6-12 hours to draft for a standard agreement, which when taken into account with the industry-standard billable hour rate, results in a value of at least $1,200 - $2,400 per template.
Congratulations on taking the most important step in protecting your business! I sincerely believe that my prior experience as a contract litigator for businesses was the best preparation I could have asked for in building strong contracts for creatives. After drafting contracts for everyone from small businesses to publicly traded corporations, and then litigating them in court, each of my contracts are drafted with the care and protection that only real life experience can get you. Each contract is drafted by a lawyer and reviewed by an industry professional with at least 3 years of professional experience before it is listed in the Creative Law Shop. Do you have any questions or concerns regarding your purchase? You can reach my team any time at email@example.com.